COVID-19 - Public Attendance at Council Meetings
Due to COVID-19 measures, Saanich is unable to accommodate the public for any Council, Committee of the Whole, Advisory, Board or Foundation meetings while maintaining the limits on large gatherings due to the public health order.
As per the Order of the Minister of Public Safety and Solicitor General, Emergency Program Act, Ministerial Order No. M192, public attendance at the meeting is not required if it cannot be accommodated in accordance with the applicable requirements or recommendations under the Public Health Act.
To register to participate by telephone in the Public Input portion of the Council or Committee of the Whole Agenda or at the Open Forum portion of a Committee of the Whole meeting, please email firstname.lastname@example.org or telephone 250-475-5501 and state your name, address and the date of the meeting at which you wish to speak. You must have access to a telephone, provide a telephone number that can be used to contact you, and an email address where instructions can be sent to you. Registration deadline is 12:00 p.m. noon on the day of the meeting.
Public input correspondence is also accepted via email at email@example.com or received in the Municipal Hall mailbox up until noon on the day of the meeting.
An opportunity to phone in during a Council or Committee of the Whole meeting will be available, please watch the web stream for details. All meetings are streamed live on www.saanich.ca/agendas
The Council Procedure Bylaw establishes the rules for conducting Council and Committee business. The Committee of the Whole Terms of Reference [PDF - 234 KB] is a helpful tool in understanding its role in meetings of Council.
You will find details about participating in the meetings of Council at: Addressing Council.
Council and Committee of the Whole Meetings
Council meets at 7:00 p.m. on Monday evenings. The public may attend Council, Committee of the Whole, Special Council and Special Committee of the Whole meetings. The public may not attend In Camera meetings which generally deal with property transactions, personnel matters and legal matters as outlined in the Community Charter.
Please note: Meetings of Council are webcast via live video feed on the District website. Your image and personal opinions may be collected and disclosed as part of Council proceedings. Information on our webcasting can be found here .
A Public Hearing is a Special Council meeting held to consider:
- Amendments to the Zoning Bylaw and Official Community Plan (OCP);
- Proposed heritage designations;
- Development Permits, development variance permits, temporary commercial/industrial use permits or restrictive covenants accompanying Zoning or OCP amendments;
- Amendments to Land Use Contracts
Public Hearings are scheduled on Tuesday evenings or during a regular Council meeting.
Public Hearing Rules and Procedures
At a Public Hearing, any person present who believes that he or she is affected by a proposed bylaw and/or permit has the chance to speak or to present a written submission. You do not have to register to speak at a Public Hearing.
Each speaker will be allowed up to five minutes to address Council regarding the project under consideration. This allows Council the opportunity to hear from all members of the public in a timely manner. Individuals may address Council a second time for up to five minutes with new information once all first-time speakers have had an opportunity to speak.
If you don't want to speak at the hearing or simply cannot attend, you may submit a letter by mail or e-mail. Council will receive all correspondence sent by 4 p.m. on the date of the meeting.
Special rules apply to public hearings. Once Council has heard all input on an application, they are not permitted to consider anything further.
Council Agendas are available on our website on the Thursday prior to the meeting date.