PDF Plan Markup and Collaboration Software Solution

Competition Number: RFP 22-050

Bid Title: PDF Plan Markup and Collaboration Software Solution

Posted Date: May 4, 2022, 12:00am

Closing Date: June 9, 2022, 3:00pm

Last Modified: June 9, 2022, 3:43pm

Status: Closed



Addendum Letter No.1 has been posted on Bonfire, dated May 11, 2022.

Request for Proposal: For “22-050 – PDF Plan Markup and Collaboration Software Solution”.  

The document was posted on Bonfire: https://saanich.bonfirehub.ca/portal/?tab=openOpportunities  

 Solicitation Number: RFP 22-050


This Request for Proposals (the “RFP”) is an invitation by the Corporation of the District of Saanich (the “District”) to prospective proponents to submit proposals for a PDF Plan Markup and Collaboration Software Solution, as further described in Section A of the RFP Particulars (Appendix D) (the “Deliverables”).

The Solution being sought is a commercial “off the shelf” (COTS) software tool that provides digital PDF plan review, editing, markup and collaboration functions and includes the following:

•           On-premise software to be hosted by the District at the District’s facilities;

•           A solution which supports modern end point operating systems (Microsoft Windows, Apple IOS, Google Android)

•           Software licenses including any one-time licence fees and any recurring software maintenance fees for the service life of the software;

•           Training services to ensure District staff are ready to use the Solution;

•           Configuration and implementation of the proposed Solution; and

•           Support and maintenance services for the Solution for the term of the Contract.

It is anticipated that the successful proponent will commence work in September 2022 and will complete the project by January 2023.

Enquiries Deadline:  June 2, 2022 at 3:00 P.M.

Closing Date:  June 9, 2022 at 3:00 P.M.

The District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc

Notes:  It is the sole responsibility of the Proponent to make sure they have addenda(s) before submitting their Proposal Response.

All awards and results will be posted on Bonfire as well as the Saanich website: http://www.saanich.ca/EN/main/business/selling-to-saanich/bid-opportunities.html under “Selling to Saanich”, under “Bid Opportunities”. 

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