Development of Diversity, Equity and Inclusion Strategic Plan

Competition Number: RFP 12/21

Bid Title: Development of Diversity, Equity and Inclusion Strategic Plan

Posted Date: August 19, 2021, 12:00am

Closing Date: September 16, 2021, 3:00pm

Last Modified: January 19, 2022, 8:48am

Status: Awarded

Awarded: Quintessential Research Group


Request for Proposal:  For “RFP 12/21 – Development of Diversity, Equity and Inclusion Strategic Plan”

This Request for Proposals (the “RFP”) is an invitation by the Corporation of the District of Saanich (the “District”) to prospective proponents to submit proposals to develop a Diversity, Equity and Inclusion Strategic Plan, as further described in Section A of the RFP Particulars (Appendix D) (the “Deliverables”).

The District of Saanich is committed to improving its programs and practices as they relate to Diversity, Equity and Inclusion. We are guided by the principle that embracing diversity enriches the lives of all people, and enhances the cultural fabric of our district as a whole.

To realize that vision, the District is seeking proposals from experienced Diversity, Equity and Inclusion (DEI) consultant(s), or consulting teams, to assist with the development of a DEI Strategic Plan that will:  set direction for the creation of new community programs; improve hiring and retention of a diverse employee base; and recommend a Policy on Racism to Saanich Council.

The DEI Strategy will take its cue from Saanich Council’s “Strategic Plan 2019-2023”, and the 2019 “Market Analysis Study” for the Parks, Recreation and Community Services Department. The DEI Strategy will include a framework of recommendations that address the needs of Saanich’s BIPOC and LGBTQ2+ communities, potential budget implications and a five year timeline for completion.

The successful proponent must appoint a contact person (and back-up) to receive and respond to the District’s assignments and questions. This person shall remain consistent throughout the project, and any necessary changes to the contact person are subject to the District’s approval.

The District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at for technical questions related to your submission. You can also visit their help forum at

Addendum Letter No. 1 has been posted on Bonfire, dated September 13, 2021.


It is the sole responsibility of the Proponent to make sure they have addenda(s) before submitting their Proposal Response.

All awards and results will be posted on Bonfire as well as the Saanich website, under “Selling to Saanich”, under “Bid Opportunities”.

Contact Information: