Senior Committee Clerk

Competition Number: 45.18 (Employees Only)

Job Title: Senior Committee Clerk

Department: Administration - Legislative Services

Position Type: Temporary Part Time (CUPE Local 2011)

Salary: $36.43/hour

Posted Date: February 28, 2018

Closing Date: March 15, 2018

Last Modified: March 16, 2018, 5:00 am

Status: Closed


This is an Employees Only competition:  You must be a current employee of the District of Saanich to be considered.

The District of Saanich is seeking a temporary part-time Senior Committee Clerk with experience in coordinating the Public Hearing process which includes preparing legal notices and bylaws, attending meetings, taking minutes and providing accurate procedural advice in a public setting. The successful candidate will provide a full range of legislative and administrative services to Council and committee(s), respond to a variety of enquiries regarding bylaws/policies and Council/committee decisions.  He/she will undertake special projects to identify issues, conduct research, analyse options, and recommend solutions.  He/She will also maintain the Web pages for the Division and Council keeping the information current and updated. 

The ideal candidate thrives in an environment where accuracy is essential, deadlines are met and much of the work follows legal/legislative mandates.  Essential requirements include a considerable knowledge of local government and the role of Council, rules and procedures used in meetings, and legislation related to the public hearing process.  Excellent written and verbal skills with a strong knowledge of business English – including sentence structure, grammar, punctuation and the ability to listen and summarize key points is essential.  You will have a proven track record with problem-solving, building positive relationships and demonstrating political acumen.  A strong customer focus and the ability to be flexible in a changing work environment are equally important. The incumbent must possess a solid understanding of records management systems and best practices.  Demonstrated experience with research and/or project management is ideal.  Also required is a certificate in local government administration, public administration or related discipline; a minimum of four years of related administrative experience and a minimum of two years experience acting as a Council or formal committee secretary in a local government setting; proficiency in keyboarding, advanced word processing and shorthand or other form of speedwriting. The successful candidate will be required to attend meetings outside regular working hours.

Hours vary depending on operational requirements.

The duration of this temporary assignment is currently unknown and is dependent upon the incumbent’s ability to return to work.

*Testing will be conducted, however, applicants must provide proof of typing speed from a recognized educational institution or hiring agency*

Contact Information: