This is an Employees-Only competition: You must be a current employee of the District of Saanich to be considered.
The Legislative and Protective Services Department is seeking a highly organized and detail-oriented Administrative Assistant to support the Real Estate and Risk Services Divisions. This dynamic role provides confidential, accurate, and efficient administrative support to two specialized areas within the department. We are looking for a professional with excellent time management, communication, and organizational skills—someone who thrives in a fast-paced environment and enjoys collaborating across multiple teams and external stakeholders.
As the Administrative Assistant, you will be responsible for a wide range of administrative tasks including meeting coordination, note-taking, records management, financial transactions (e.g., P-card reconciliation, purchase orders, cheque requisitions), as well as liaising with contractors, consultants, law firms, and the public. You will assist with real estate and risk-related functions, including conducting Land Title and Corporate Registry searches, preparing legal documentation, processing insurance claims, and collecting underwriting data. This is a varied and challenging role that requires sound professional judgment and the ability to interpret and apply municipal and provincial regulations and procedures.
Requirements include Grade 12 or equivalent, plus one year of post-secondary secretarial or office administration certificate, and a minimum of three years of relevant office experience, including work of a confidential nature and experience dealing with the public. Preference will be given to candidates with experience in legal, real estate, or insurance office environments. Proficiency in Microsoft Office Suite, document and claims management software, accounting software and a typing speed of at least 60 wpm are required. The successful candidate must be eligible to act as a Commissioner for Taking Affidavits in British Columbia and possess a valid Class 5 BC Driver’s Licence with access to a personal vehicle for work-related use. An equivalent combination of education and experience may be considered. Only those under consideration will be contacted.