Invitation to Annual Quotation: For “AQ 22/21 – Material Testing and Inspection Services” The Quotation document has now been posted on BC Bid website: https://www.bcbid.gov.bc.ca/open.dll/welcome?language=En Solicitation Number: AQ 22/21 or by contacting Purchasing Services at purchase@saanich.ca

SCOPE OF WORK

This is an invitation to quote on the following Testing and Inspection services for the District’s Engineering and Public Works program.  Actual requirements may be more or less than estimated.

SPECIFICATIONS

1. Testing services may be required at job sites throughout the District, during construction activities, often on short notice. 
2. To provide tests on asphalt mixes, by Marshall Method, including sampling, Marshall stability, Flow, Density, Air voids, V.M.A. Asphalt Content by extraction and Sieve analysis on the extracted aggregate. 
3. A copy of the field testing and reporting is to be left on site with the crew on the day of testing and a copy of the report is to be completed and forwarded to the Municipal Representative within TWO business days of sampling. 
4. In place density testing in accordance with ASTM specification D6938 - by use of Nuclear Densometer.  In place density testing will be paid for as a call out, as defined in Item 1.0 in the Pricing Table, as well as on a per test basis. 
5. A minimum of THREE (3) tests will be required for each call out.  Additional testing may be requested by the Municipal Representative, such requests must be noted on the associated testing report.  Testing reports to include a sketch detailing location of the tests together with the inspector’s comments on the testing results.  A copy of this report must be left on site and subsequently forwarded to the Municipal Representative.
6. The Contractor is expected to provide set of THREE (3) cores to determine pavement thickness, density, in-situ air voids and percent compaction.  Cores to be a minimum 100mm diameter, with anticipated coring depths in the order of 100 mm.  Unit rates to include all labour, provide all equipment, and if required, a wet/dry vacuum.  Core voids to be filled with H.M.A.C. or Portland cement concrete.  Reporting to include the values noted above as well as a sketch detailing the location of the extracted cores.
7. Testing and reporting of coring results to be completed and delivered to the Municipal Representative within two business days of the actual coring. 
8. While undertaking asphalt coring activities, the District will endeavour to provide the necessary Traffic Control. However, if the district is unable to do so, any Costs incurred for traffic control will be negotiated between the Municipality and the Contractor on a site specific basis.
9. Soil tests are typically for presence/absence of heavy metals and hydrocarbons and related substances, as per BC Ministry of Environment standards for the handling and disposal of contaminated soil.  After hours requests are possible due to emergency repair works.
10. Full time inspection and all necessary reporting by a qualified inspector is required for all work undertaken by the Paving Company to ensure their work is in compliance with the Saanich Engineering Asphalt Paving Specifications.
11. It is the responsibility of the Contractor to immediately notify the District’s Representative of any non-compliance with these specifications.
12. Inspection duties also include the responsibility of checking and collecting material quantity slips which must be summarized and forwarded to the Municipal Representative on the workday immediately following the actual work.
13. The inspector will also be responsible for authorizing the work to proceed with respect to weather conditions and paving temperatures. 
14. The Contractor must provide detailed summary reports in Microsoft Excel format, monthly, or as requested by the District.

Closing Date: September 14, 2021, @ 3:00 p.m.

Notes: It is the sole responsibility of the Bidder to make sure they have addenda(s) before submitting their Bid Response.  All awards and results will be posted on the Saanich website: https://www.saanich.ca/EN/main/business/selling-to-saanich/bid-opportunities.html under “Selling to Saanich”, under “Bid Opportunities”

purchase@saanich.ca