Community Canvas Mural Grant Program Application Form

Please read the Community Mural Grant Program Guidelines [PDF - 250 KB] and the Application Form carefully before submitting your application. These documents will assist you with understanding the grant program requirements and the application process and its submission requirements.

Deadline to Apply: July 9, 4:30 p.m. PST
Applicants Notified: by mid-July, 2025*

*A second intake may be opened after the first intake is completed.

Instructions

This form does not allow you to save progress and return later to complete the form. You must complete the entire form and upload all required documents and images in one session.

If you miss one attachment, the form will not send and your attachments will be removed. You will have to re-upload them to submit.

We recommend you prepare and save a draft of your application content and ensure your required attachments are complete and ready to upload before proceeding.

Throughout the application you will be prompted to upload several documents. Find an application checklist, document templates and forms below to help complete your application:

When completing the online form, ensure all files are uploaded by holding the CTRL key and selecting the files you wish to submit. Click ‘Open’ to confirm your selection. Acceptable formats include: .JPG, .JPEG, .PDF, .DOC, .DOCX, .TIF, .PNG, Support materials requiring specialized software, plug-ins, or extensions will not be reviewed.

The document and image files you submit with your application must include your Applicant Organization’s name in the file name (i.e., OrganizationName_WallPhoto)

Note that it can take some time to upload your documents.

Accessibility: Applicants with accessibility needs who require assistance or accommodations with submitting their online application are invited to contact staff.

Part 1: Applicant Information

Applicants for this grant must be a registered non-profit, registered charity, Saanich community association, or local First Nation, in good standing with the District. Please ensure you meet eligibility criteria before applying.

Applicant Organization Name

Organization Mailing Address

City

Postal Code

Organization email (optional)

Lead Contact Name (First and Last Name)

Lead Contact Phone Number

Primary Contact Email

Alternate Organization Contact Person and Contact Information (optional)

Additional Project PartnersList additional project partners or collaborators and briefly summarize their involvement or contributions to the project. 50 words max.

Equity, Diversity and InclusionSaanich is dedicated to supporting equity, diversity, and inclusion in our programs and services. To assist us in the consideration of equity-deserving applicants and proposals, you are invited to share voluntarily your application’s connections or commitments to supporting equity, diversity, and inclusion. Sharing this is voluntary, and your information will be used only for the purposes of assessing applications. 50 words max.

Proposed Location Information

Address for proposed mural (address and postal code)

Size of proposed mural area(length, width, and square feet - length X width)

Upload a recent photo of the proposed wall

Is the Applicant Organization also the legal property owner?The legal property owner must provide written consent/permission for a mural to be installed and maintained on their property. You must upload a signed copy of the Property Owner Consent Form below (form is at top of this page)

If no, you MUST complete the following Property Owner Information. (optional)In the text area below, provide: Property Owner Name & Full Mailing Address, Owner Telephone & Email

Signed Property Owner Consent Form

Part 2: Artist and Project Information

Artist SelectionSummarize the process you used to select the mural artist. (75 words max)

Artist Name

Artist Mailing Address

City

Postal Code

Artist Email

Artist Phone

Artist Website/Social Media (optional)

Artist BiographyInclude the artist's previous experience with outdoor murals. Max 100 words.

Artist Resume/C.V. (optional)Outlines artistic background, including education, artistic achievements, and relevant experience. While encouraged, it is not mandatory to submit with your application.

Additional Artists Information (optional)If more than one artist is involved with the project, provide the names and a brief summary. 50 words max.

Part 3: Mural Details

Describe your proposed mural project Include vision and intentions, content and themes, and impact and benefits for the community. 400 words max

Mural SpecificationsPlease upload files that include: a drawing or conceptual sketch of the proposed mural design, AND an artwork rendering/mockup on the wall with mural dimensions (.JPG .JPEG or .PDF files not exceeding 3 MB each)

Outline the community engagement or collaboration that your organization will be undertaking as part of your proposed mural project development. Describe any opportunities for community participation, if applicable. 150 words max.

Community supportProvide a summary of who you have reached out to for input and support and what you have heard. 75 words max.

Evidence of community supportProvide evidence of support by uploading letters or emails (e.g., from community associations, neighbours, building tenants, community groups, etc.)

Mural Preservation and Maintenance PlanOutline your plan to ensure the mural’s optimal longevity. Include information on pre-planning and preparations, ongoing maintenance, treatment approaches (i.e. vandalism removal, minor repairs, and roles and responsibilities. Consult resources provided in the Mural Grant Program Guidelines and the Mural Preservation Plan template provided. Complete and upload the plan template or upload your own version.

What is the minimum maintenance period agreed upon between the applicant, artist, and property owner? Recommended minimum is 3 to 5 years; including options to extend with agreement by parties is recommended.

Part 4: Funding Request, Project Budget, and Timeline

Funding RequestPlease indicate your requested funding amount (*must not exceed 75% of total project cost, or $10,000, whichever is less).

Proposed Project Budget You may use our Mural Project Budget template form, or your own project budget document that includes the same requested information

Project Timeline Provide an outline of the estimated timeline for your mural project from development, through installation, to completion. Max 75 words.

Part 5: Additional Information

Provide any additional information you feel is necessary for your application (optional)

Final Submission & Certification

I certify that the information contained in this application is accurate and complete to the best of my knowledge.

I certify that the organization applying is in good standing and not in arrears with the District of Saanich.

I certify that I have read and agree to comply with the Saanich Community Canvas Mural Grant Program Guidelines.

I certify that I understand that successful grant applicants are required to sign a Letter of Agreement with the District of Saanich and adhere to the Terms and Conditions included therein, including, but not limited to, requirements for permits and insurance.

I certify that I understand that it is highly recommended that the mural applicant, property owner, and mural artist prepare and sign a Letter of Agreement that outlines the terms and conditions of the mural project.

I certify that In applying for a mural grant and to install a mural in Saanich, applicants and artists acknowledge and agree that if the application is accepted the District of Saanich may release their names and photograph/film/otherwise reproduce the final mural in communications and non-commercial promotional activities.

Applications must be received prior to June 30, 2025 at 4:30 p.m. PST The District of Saanich is not responsible for submission delays, including those caused by technological or network issues on either end. Failure to follow the submission guidelines may result in your application being declined.

We recommend you submit your application prior to the final deadline date to ensure that your application has been received and is complete. Incomplete applications will not be accepted. You will receive a confirmation email after your application is received.

You will be notified by email whether your application was successful or not (and the amount received) following the evaluation of applications.

Thank you for your application.

This collection of personal information is authorized under the Local Government Act, Community Charter and section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions can be directed to the District's Privacy Officer at: 770 Vernon Avenue, Victoria, BC, V8X 2W7, phone: 250-475-1775, email: foi@saanich.ca.

Verification Question (Please complete the CAPTCHA to submit this form)Bottom of Form If your submission is complete, please click the submit button below. If you have issues with completing this form, please contact the staff at: brenda.weatherston@saanich.ca

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