Senior Committee Clerk

Competition Number: 44.18

Job Title: Senior Committee Clerk

Department: Administration - Legislative Services

Position Type: Regular Full Time (CUPE Local 2011)

Salary: $36.43/hour and an excellent benefits package

Posted Date: February 28, 2018

Closing Date: March 15, 2018

Last Modified: March 16, 2018, 5:00 am

Status: Closed


The District of Saanich is seeking a Senior Committee Clerk to join the Legislative Services team. We are looking for an individual who will be responsible for coordinating the agenda preparation of the weekly Council/Committee of the Whole meetings, and processing Council correspondence and technical and legal documents, including bylaws and policies.  The incumbent will also provide administrative support at Council and Committee meetings as needed. He/she will undertake special projects to identify issues, conduct research, analyse options, and recommend solutions.  The incumbent will be responsible for coordinating the Local Area Services and Alternative Approval Process program including preparing legal notices and petitions required within this program.

The ideal candidate thrives in an environment where accuracy is essential, deadlines are met and much of the work follows legal/legislative mandates.  Essential requirements include a working knowledge of applicable local government legislation.  Excellent written and verbal skills with a strong knowledge of business English are a must.  You will have a proven track record with problem-solving, building positive relationships and demonstrating political acumen.  A strong customer focus and the ability to be flexible in a changing work environment are equally important.  The incumbent must possess a solid understanding of records management systems and best practices.  Also required are a certificate in local government administration, public administration or related discipline; a minimum of four years of related administrative experience in a local government environment, and a minimum of two years experience acting as a Council or formal committee secretary at a local government level; proficiency in keyboarding, advanced word processing and shorthand or other form of speedwriting.  

The successful candidate will be requried to work Monday to Friday, 8:30 a.m. - 4:30 p.m. with occasional varying shifts for meeting support.

*Testing will be conducted, however, applicants must provide proof of typing speed from a recognized educational institution or hiring agency*

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