Human Resources Assistant

Competition Number: 22367


Job Title: Human Resources Assistant

Department: Corporate Services - Human Resources

Position Type: Temporary Full Time Position - Approximately 13 months (Exempt)

Salary: The annual salary range for this exempt position is $64,550 to $75,965 and offers an excellent benefits package

Posted Date: November 18, 2022

Closing Date: November 29, 2022

Last Modified: November 18, 2022, 1:18 pm

Status: Closed


The District of Saanich is the largest municipality in beautiful Greater Victoria, blending both the urban and rural environment and home to approximately 117,000 citizens.  Employing more than 1,500 members, our greatest asset is a high performing workforce. We provide a collaborative, dynamic and progressive work environment that consistently attracts top-quality people, allowing them to grow their skills and perform at their best.

Our competitive wages, excellent benefits package, generous pension plan, supportive and inclusive work environment, flexible work program and progressive initiatives make the District of Saanich a highly desirable place to invest your talent.

The District of Saanich is currently seeking a Human Resources Assistant to join our HR team for a 13 month term.  The HR Assistant provides confidential, accurate and efficient administrative support to the Human Resources Division as well as assistance to the public and staff.  This position will facilitate the administration of the recruitment process by overseeing the posting of various positions using the HRIS Recruitment module and external sources, and works interchangeably with the HR Assistant, Compensation, Systems and Records.

The ideal candidate thrives in an environment where multitasking is required and accuracy and attention to detail are essential.  You will possess superior administrative skills, a strong customer focus, and excellent communications skills. As the first point of contact for the HR Division, you will have considerable independence in judgement when providing information, coordinating and administering tasks related to programs, and establishing priorities to meet operating requirements and established objectives.

Requirements include: Grade 12 with either a human resources certificate or completion of first year public administration diploma program.  You will have five years’ experience in a senior clerical position or three years of progressively more complex experience in a human resources office; one year experience with Human Resources Information System data entry, record keeping, complex mathematical calculations and general administration of HRIS functions; ability to type rapidly (minimum of 50 wpm) and accurately, and to edit correspondence, correct grammar and punctuation; ability to take minutes and compose correspondence; and proficiency in the use of Microsoft Office Suite. Proficiency in the use of JD Edwards HRIS is strongly preferred.

If this opportunity matches your profile and motivates you, please provide a resume and cover letter outlining your experience, education skillset and how you will bring your team-oriented mindset to complement our awesome HR team.

*As a component of the selection process, testing will be conducted.*

Important Information:

The District of Saanich has a mandatory COVID-19 vaccination policy to help keep our employees and community safe. The requirement remains in effect until April 8, 2022 after which, the policy will be suspended. It is important to know that the requirement may be reinstated and unvaccinated employees may not be able to work. In order for the District to respond to any changing vaccination requirements for staff, we request that you verify your COVID-19 vaccination status with us during your first week of employment.


Job Description for HR Assistant [PDF - 84 KB]