Meeting Procedures

Procedures

The Council Procedure Bylaw establishes the rules for conducting Council and Committee business.

You will find details about participating in the meetings of Council at: Addressing Council.

Council and Committee of the Whole Meetings

Council meets at 7:00 p.m. on Monday evenings. The public may attend Council, Committee of the Whole, Special Council and Special Committee of the Whole meetings. The public may not attend In Camera meetings which generally deal with property transactions, personnel matters and legal matters as outlined in  the Community Charter.

Public Hearings

A Public Hearing is a Special Council meeting held to consider:

  • Amendments to the Zoning Bylaw and Official Community Plan (OCP);
  • Proposed heritage designations;
  • Development Permits, development variance permits, temporary commercial/industrial use permits or restrictive covenants accompanying Zoning or OCP amendments;
  • Amendments to Land Use Contracts

Public Hearings are scheduled on Tuesday evenings or during a regular Council meeting.

Public Hearing Rules and Procedures

At a Public Hearing, any person present who believes that he or she is affected by a proposed bylaw and/or permit has the chance to speak or to present a written submission. You do not have to register to speak at a Public Hearing.

Each speaker will be allowed up to five minutes to address Council regarding the project under consideration.  This allows Council the opportunity to hear from all members of the public in a timely manner.  Individuals may address Council a second time for up to five minutes with new information once all first time speakers have had an opportunity to speak.

If you don't want to speak at the hearing or simply cannot attend, you may submit a letter by mail or e-mail. Council will receive all correspondence sent by 4 p.m. on the date of the meeting.

Special rules apply to public hearings. Once Council has heard all input on an application, they are not permitted to consider anything further.